The University proposes to develop three indices to track the effectiveness of its Off-Campus student conduct program. The first is the Hotline information, the second is the DC Metropolitan Police reports (MPD) reports and the third is the University Department of Public Safety (DPS):

• Hotline Data
  The University will track the number of hot line calls received, the nature of the call, the University's on-site response, and any follow up disciplinary action.

  Hotline Summary from 8/24/00 through 9/24/00

  • Total of 57 calls were placed for 48 events
  • Events Confirmed: 20
  • Events Not Confirmed: 28
  • GU Follow-Up:
    • GU disptached Hotline staff to premises - 46 times
    • Total Number of Students Sanctioned - 38
    • Total Number of Houses Sanctioned - 9

  The University will share all of this information at each meeting of the Alliance for Local Living. The University will distribute this information to all representatives of the quarterly meeting group at each meeting. (The quarterly meeting group mandated by the BZA in 1990 includes representatives of all 14 community organizations which border the University campus.) On an annual basis, the University will report this information to the Office of Planning.

  This information will serve as the basis for new, proactive measures by the University. For example, if it appears that a particular block or area of the community is the cause of a larger number of calls, that area will be targeted by the University for special action which may include one on one visits by the University, special patrols by SNAP, or other recommended action.

  It should be noted that tracking sanctions is not the only measure of the program's success. The University works with both students and neighbors to bring both sides together to form new alliances and develop creative solutions to town-gown issues. In many instances, the resulting agreement is a more positive and long-term solution than the issuance of a sanction. Attached as Exhibit 0 is correspondence between a neighbor and the University concerning just such an agreement. In this instance, the neighbor also specifically requested that no sanctions be issued.

• DC Metropolitan Police Summary

  Every Monday morning, the University receives from the MPD Second District a list of reports that occurred over the weekend that involved University students.

  MPD Summary: The following reflects reports submitted by MPD to the University for 8/24/00 through 9/24/00

  • 1 lost credit card
  • 1 61 D Noise Violation (off campus student)
  • 1 Disorderly Conduct (off campus student)
  • 1 Urinating in Public
  • 23 alcohol violations, of which:
    • 7 = Possession of Open Container of Alcohol (POCA): 5 were off campus students
    • 6 = POCA/Underage Drinking : 2 were off campus students
    • I = POCA/Disorderly Conduct: Not charged students released to DPS
    • 9 = Underage Drinking: 2 off campus students

  University Sanctions for Off Campus Students as a result of MPD Reports: Of the 26 violations, 11 were for off campus students, 7 of whom have been sanctioned.

• University Department of Public Safety (DPS) Reports (Campus Police)

  The Georgetown University Department of Public Safety issues an annual Crime Awareness and Campus Security Report which is made available to students, employees and the public thought its website (www.georgetown.edu/student-affairs/dps/Security_Reports.htm). This report provides statistics and information on all forms of crimes investigated by DPS and includes information on crimes occurring on or near the Main Campus.

• The New Code of Conduct has been adopted with the changes described herein, students have been informed and the sanctions range from warnings to dismissal.
  • The program includes the following sanctions for violations, especially stiff penalties for violations with regard to alcohol and drug use, which will help serve as a deterrent to inappropriate student behavior. (See Exhibits A and B). These include the following:
    • Social probation that would include restrictions on future parties, fines, community work hours and mandatory participation in a workshop on responsibilities and obligations for community living. This applies to first time violators.
    • Disciplinary probation which means that their parents are notified, their Academic Deans are notified, and the University will hold a conference with their parents and the Office of the Associate Dean of Students or Director of Student Conduct.
    • Co-curricular sanction which means that they cannot represent the University in any activity. This applies to all athletes, student government representatives, students participating in joint programs with other universities, or students engaged in any university-sponsored activity.
    • Academic suspension will be applied to any student found responsible for serious violations of the Code of Conduct. These students will be suspended for a semester or year and will be prohibited from taking any classes at the University. Students suspended will have to make their case for re-admittance to the University.
    • Dismissal: Any student found responsible for repeated violations of the Code of Conduct or whose offense is of such a serious nature, will be expelled from the University.
• All students have received information on the new Code of Conduct and the standards of behavior which the University expects of its students in order for them to be responsible and caring members of the community (Exhibit B).
  • The President of the University has distributed his personal message to all students letting them know the University's expectations of them as community residents (Exhibit H).
  • Off-campus students have registered their off-campus addresses.
  • All students received the handbook, Guide to Off Campus Living, with materials that provide the tools students need for off campus living - what are the noise limitations, when is trash picked up and the requirements for storing trash, etc. (Exhibit I).
• Parents have been and will continue to be notified by the University that its Code of Conduct applies to off campus conduct and that the University will enforce its standards (Exhibit J).

• The University has met with the new commander for the Second District of MPD (Commander Newsham) to develop strategies for a new cooperative partnership. These include
  • A system has been instituted between the University and MPD 2 District whereby the University/DPS receives MPD reports on activity involving university students each Monday.
  • Orientation meetings with students to let them know what DC laws require and what sanctions will be imposed.
  • Assisting MPD in its educational and community outreach efforts.
  • Cdr. Newsham, Lt. Bray, and Lt. Contee have agreed to participate as members of ALL. They were in attendance in the first meeting of All on September 27, 2000.

• The University has met with community representatives 9 times since the July 18, 2000 BZA public hearing to discuss student conduct and community issues. A listing of those meetings and other community activities and outreach undertaken by the University is attached as Exhibit K.
• The University discussed its new program and sought the advice and input of the community at the BZA Quarterly Meeting held on Thursday, September 21, 2000. (Exhibit L)

• Partnership with DPW which includes the following:
• The University contracted for private trash pickup of bulk items during the first two weeks of the semester and also worked with DPW to arrange for a special DPW pickup of trash on September 6. The University-contracted special bulk trash pickup occurred on August 24, 25, 26, 28 and 31 and September 1, 2, 4 and 5. Exhibit B.) Attached as Exhibit M are the sign-in sheets from the bulk trash community meetings as well as the comment forms.
• Working with DPW to arrange special trash pickups at peak times such as the beginning and end of the school year.
• University patrols of off campus houses to issue violations to students who do not follow trash regulations.
• Partnership with DCRA which includes the following:
  Joint efforts through the Alliance to promote enforcement of zoning and building code requirements with respect to group houses. The University will not list any property on its rental list unless the owner certifies that the property meets District of Columbia laws and regulations (Exhibit N).

• The University has developed and distributed a flyer informing all students of the DC law requiring them to register their vehicles with the D.C. Department of Motor Vehicles (DMV). (Exhibit O).
• At a program for all students who live off campus, facilitated by Dr. Juan Gonzalez, the University distributed notices of the D.C. law.
• Additional copies of this notice will be delivered door-to-door to all off campus students and will be included in future correspondence to off campus students.
• University SNAP patrols through the neighborhoods in areas where out-of-state cars may be parked. Copies of the flyers describing the DC registration requirement will be placed on these cars.

• Parents have been notified of changes to the University's Code of Conduct and the University's expectation of its students so that the parents can reinforce the community standards and responsibilities expected of all students. (Exhibit J)
• Notification of parents occurs to the extent permissible by law, for any first time violation of University or District of Columbia laws in the case of alleged drug use.
• Notification of parents occurs to the extent permissible by law, for any second violation of the University's alcohol code, regardless of whether any violation of District law is involved.
• Notification of parents occurs to the extent permissible by law, for any second violation of the University's Code of Conduct with regard to off campus living, which includes a violation of the noise regulations.
• In addition to notification, parents are included in a University-sponsored conference with the student and the Associate Dean of Students.

• 24 hours a day/seven days a week there will be a phone number for the community to call and speak with a person to report any problems or concerns. DPS staff will man their phones to record any complaints and to refer calls to MPD. A log will be maintained of these calls to determine whether the Hotline should be extended to the remaining week-days.
• At all other times, the Hotline has been extended to run from Thursday night to Saturday night and at those times it will be answered by staff who will then either call the off-campus house or dispatch a university representative to investigate. On three-day weekends, the Hotline also runs on Sunday night.
• Additionally, the Hotline has been and will continued to be extended for those nights when increased activity is anticipated, such as homecoming, St. Patrick's Day.

• As evidenced by the attached letter, the University's Board of Directors is behind this program 100 percent and is committed to providing the resources needed to ensure its successful implementation. (Exhibit P)
• This commitment will survive any change in leadership and will ensure that the program continues as an obligation of the institution.

• The following updates the information already provided in Appendix E to the Campus Plan:
  • The Fall enrollment number of traditional full-time undergraduate students is 5840. This compares with last year's Fall enrollment number of 5744. Fall and Spring enrollment are averaged to reflect the academic year. Historically, Spring numbers range from 6 - 10% less than Fall numbers due to students studying abroad, mid-year graduation, withdrawals, etc. When the projected Spring numbers are averaged with the Fall number, the projection is 5603 which is less than the projection of 5677 previously included in Appendix E to the plan.
  • Excluded from traditional full-time student numbers are 188 non-traditional students, such as veterans, students over the age of 25, commuters.
  • The graduate number is 2,467 FFTE which is less than last year's 2,589 in Appendix E of the Campus Plan.

• The Georgetown University Student Association (GUSA) will be separately filing its own response to the BZA.
• Student representatives were included in the University Task Force, which developed this program. (Exhibit C)
• Additionally, the new Vice President for Student Affairs - Dr. Juan Gonzalez - has met on several occasions with student representatives to review the changes and to obtain the student community's input.

• MedStar coordinates and monitors the helicopter transports and must have the discretion to provide for transport based on the health needs of the patients.
• The helipad is used for trauma and transplant patients as well as other types of patients, primarily cardiac and neuro-patient transports.
• In the Campus Plan case, it was estimated that usage would be approximately 12 trips per week. Since July 1, the total number of transports has been 23.